Repositorio institucional de evidencias FIEC: mejora de la gestión documental para auditorías y procesos administrativos

Abstract

This work analyzes the dispersion and lack of document standardization within the Faculty of Electrical Engineering and Computer Science (FIEC), a situation that increases the risk of nonconformities in quality audits. The objective is to design and implement an Institutional Evidence Repository (RIE) that centralizes file management and optimizes administrative workflows; the hypothesis is that centralization supported by metadata and traceability reduces information retrieval times and improves process control. Scrum and Kruchten’s 4+1 architectural view model were used for development. A modern web solution was implemented using React and NestJS, integrated with PostgreSQL and Cloudflare R2 storage, applying the Dublin Core metadata scheme and ISO 15489 and ISO 30300 standards. Field testing showed an 87.5% reduction in information retrieval time and an 86.6% improvement in process instantiation. In conclusion, the platform ensures evidence integrity and traceability through immutable logs, supports accreditation compliance, and preserves institutional memory efficiently over the long term. Keywords: Scrum, Traceability, Dublin Core, Digitization, ECM.